Information About Our Processing of Your Personal Data

The purpose of EFKT’s privacy policy is to explain how we collect, process, and protect personal data.

EFKT is committed to minimizing the processing of your personal data as much as possible and to ensuring a high degree of transparency regarding the data being processed. This policy also aims to inform you about which of your personal data we process, how the processing takes place, and what rights you have in relation to that processing.

If you have any questions or inquiries related to our processing of your personal data, you are always welcome to contact us.

You can find our contact information at the end of this policy.

Processing of Personal Data

When you choose a real estate agent who uses EFKT, we collect the following personal data:

• Purpose: Your personal data is used to contact you regarding the delivery of products/services you have ordered or purchased through your real estate agent.

• Types of personal data processed: Name, address, phone number, and email.

Legal basis for our processing:

• If necessary for the performance of a contract to which you or the real estate agent are a party.

• If required to comply with legal obligations, e.g., under the Danish Bookkeeping Act.

Sources of your personal data:

• Directly from you

• From your real estate agent

• From other publicly available sources

We may disclose your personal data in the following circumstances:

• To affiliated group companies and other partners

• To service providers we collaborate with to support our business, such as:

  • Providers of services, technical support, and customer service

  • Delivery services

• If required by court order or applicable legislation

Transfer to recipients in third countries, including international organizations:

As part of delivering our services/products, your personal data may be accessed by a data processor outside the EU and EEA, since image editing, etc., is carried out by a group-internal company in Vietnam, which the EU Commission considers a third country. In accordance with GDPR Article 46(5), EFKT has ensured that appropriate safeguards and rights are in place for you as a customer in that country. This has been done by following the EU Commission’s guidelines for transfers, which require EFKT to enter into the EU Commission’s Standard Contractual Clauses (Article 46(2)(c)) with its subsidiary in Vietnam.

Storage of your personal data:

In connection with the delivery of our services/products, we will retain your personal data for up to 6 years after the end of the customer relationship in accordance with the Danish Bookkeeping Act, unless there are specific reasons to retain the information for a longer period.

Your Rights

Under the GDPR, you have a number of rights regarding our processing of your personal data.

To exercise your rights, you must contact us.

• Right of access: You have the right to access the personal data we process about you, as well as additional information.

• Right to rectification: You have the right to have incorrect data about you corrected.

• Right to erasure: In certain cases, you have the right to have data about you deleted before our general deletion timeline.

• Right to restriction of processing: In specific situations, you can request limited processing of your data. If granted, we may only process the data – apart from storage – with your consent or for the establishment, exercise, or defense of legal claims, or to protect another person or important public interests.

• Right to object: In certain cases, you can object to our lawful processing of your personal data.

• Right to data portability: In some cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to have those data transferred to another controller without hindrance.

You can read more about your rights in the Danish Data Protection Agency’s guide at www.datatilsynet.dk.

Applicable Legislation

The rules that govern EFKT’s processing of your personal data are:

• The Danish Data Protection Act (until May 25, 2018)

• The General Data Protection Regulation (from May 25, 2018)

• The Danish Data Protection Act (from May 25, 2018)

We Are the Data Controller – How to Contact Us

Denmark
Company Name: EFKT A/S
Address: Scandiagade 8, 2450 Copenhagen SV
CVR No.: DK-30280458
Phone: +45 70 222 466
Email: info.dk@efkt.com

Norway
Company Name: EFKT Norge
Address: Kongens gate 11, 0153 Oslo
Org. No.: 887 449 082
Phone: +47 21 08 05 00
Email: info.no@efkt.com

Privacy Policy for Recruitment

We encourage you to read our recruitment privacy policy to learn more about how we handle your data when you submit a job application.

As part of our recruitment process, we process your personal data as described in this privacy policy. EFKT Danmark A/S, Scandiagade 8, 2450 Copenhagen, Denmark, CVR No. 25362195, is the data controller for personal data collected and processed during the recruitment process. EFKT collaborates with HR-ON.dk, which acts as a data processor for EFKT in relation to the recruitment system used.

Processing data in the recruitment process

To assess your application, we process the data, including personal data, that you provide in your application and CV. We recommend that you do not include sensitive personal data such as race, ethnic origin, religion, trade union membership, sexual orientation, health, etc.

By applying for a position with us, you consent to the processing of your personal data in this context.

Interviews focus on your professional and personal skills, job tasks, and EFKT as a workplace. We record relevant information from the interview(s), which is used to assess your candidacy. These details are treated confidentially and stored with your application.

If the job requires personality tests or similar, you will be informed. Test results will be handled confidentially and included in the evaluation process.

Additional information and references

We may seek additional information about shortlisted candidates, including publicly available sources such as social media. We may also ask you to provide more information.

If we want to collect references from your current or previous employer, we will request your consent beforehand. Without consent, we will not collect references. Please note that refusal may result in a rejection of your application.

If offered a job at EFKT, you may be asked to submit a criminal record or give consent for us to obtain one. This information is also treated confidentially and stored in your personnel file.

Data retention

If you are offered a position, your application and data collected during the recruitment process will be stored in your personnel file.

If your application is rejected, we store your application and related data for 6 months and may contact you for future opportunities. Your data will be automatically deleted unless you extend your consent for another 6 months. A reminder with a reactivation link will be sent before expiry.

Health information

In rare cases, we may request health information relevant to your ability to perform the job. You will be informed of which conditions or symptoms are relevant. We respect the limits set by the Danish Health Information Act.

Disclosure of personal data

If we use third-party recruitment providers (e.g., agencies or test providers), you will be informed and asked for consent. Data will only be shared with third parties under written agreements that comply with applicable regulations. EFKT ensures sufficient IT security is in place.

Your data may also be shared with affiliated companies in Denmark, Sweden, Norway, and Vietnam. Since Vietnam is outside the EU/EEA, EFKT Danmark A/S has entered into standard contractual clauses to ensure adequate data protection for these transfers.

Your Rights

Any consent you have given in relation to the application or recruitment process can be withdrawn at any time by contacting us. If you withdraw your consent, we will cease processing unless we have another lawful basis to retain your data.

You have the right to access your data, object to its processing, request correction or deletion, and in some cases, request restriction or data portability.

If you wish to exercise your rights or have questions about this privacy policy or how we handle your data, please contact us at info.dk@efkt.com.

If you wish to file a complaint about our handling of your personal data, you can contact us at the above email or submit a complaint to the Danish Data Protection Agency, Borgergade 28, 5th floor, 1300 Copenhagen, Denmark, www.datatilsynet.dk.

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